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Project Management on the Job!
 
Course Code: 17RCIPM06MCL
 
Long Duration Rhythmic Course
 
 
Introduction and learning focus:
 
Project Management is equally important for managing large as well as small projects. In fact, PM skills and techniques can be utilized partially or wholly, in almost all the processes within the operational framework as well.
Successful implementation needs project / program management skills & competencies like..
Ability to visualize and share the pictures of post-implementation benefits
   
Urgency and drive for closure and reusable information generation
   
Ability to influence stakeholders
   
Ability to sense the commercial and business perspectives of a project
   
Ability to withhold oneself in getting carried-away by “tools only” syndrome
   
Ability to get the things done even in the environment of lack of formal authority
   
Ability to define the “key” end points
   
Ability to bring in “Visibility” and “Predictability” to the project with clear commercial understanding – impact on bottom line!
   
The skills associated with defining and managing a project can be learned. Understanding and practicing the concepts taught in this class increases the success on the project.
 
 
 
Suggested Methodology:
 

The basic methodology used would be regular – rhythmic sessions on project management. (Suggested frequency – 1 day session per week or fortnight)
These sessions would involve

 
Lecture and theory
   
Role Plays / Games
   
Interview listening / Interviewing
   
Experiencing through real life project sharing
   
Participants’ presentations
   
Research - practical info collection and analysis
   
External people sharing their experiences
   
Acknowledge the word of caution in CCPM implementation
   
Setting up PM-COP (Project Management Community Of Practitioners)
   
Evaluations (intermediate & final). [we can also develop Internal Project Management Certification]
   
Participants are expected to complete the prescribed “self/home-work” before coming to next classes. This is treated extremely seriously with no tolerance zone!
 
 
Suggested Timeline:
 
6 months (with two half day sessions per month)! The details of the sessions are mainly based on the ‘Modules and Contents’ discussed in next part.
 
 
Modules and Contents:
 
One should understand the “parts of competencies” of project management when starting up such an endeavor. These serve the basic contents. They are
 
Project Definition (PD):
   
Charter negotiation and business-project relationship
   
Sponsor support or sponsor education
   
Project Environment Analysis (PE):
   
Stakeholder analysis
   
Internal and External environment analysis and impact control
   
Project Integration (PI):
   
Project Scope
   
Internal and External environment analysis and impact control
   
Project Cost
   
Project Risk
   
Quality of Project Management
   
Project HR and Communication Administrative aspects
   
Business Acumen for PM (BA):
   
Business Top-Line contribution awareness
   
Business Bottom-Line contribution awareness
   
Opportunity analysis and selections
   
Personal Competencies for PM (PC):
   
Self Control
   
Values Appreciation
   
Conflicts and Crisis
   
Relaxation
   
Creativity
   
Communications
   
Engagement
   
Behavior aspects of HR and Communications
   
Evaluation / Assessment (EV):
 
 
Suggested Flow:
 
 
 
Failure Modes and Antidotes:
 
This type of handholding and facilitation, which is a long term process, needs to be handled carefully. The real benefits on such an investment are sought only if the following failure modes are avoided.
 
Failure Mode(s) Antidote(s)
   
No (or ‘so called’) sponsor / owner Must identify the sponsor who has a real drive and can provide a good support throughout the cycle.
   
Clashing of other assignments with the sessions/ disturbances during classes 1. Sessions calendar must be defined in advance.
2. No other assignments to be planned
3. Clients should be informed
4. Ground Rules for ‘no attendance’ to be set
  5. Participants superiors and subordinates to accept
   
Lack of willingness
from few participants (attending for the
sake of it)
1. Advantages of such exercise must be communicated
2. Recognition of contributory efforts in this area must be ‘perceptibly’ done at ‘organizational’ level
3. Active support from the business leaders / sponsors should be highly visible
4. Right selection of participants
   
Lack or intermittent availability of required infrastructure 1. Best to get the same conference / facilitation room with Audio/Video playing/recording availability, spacious, and basic training tools like white boards, flip charts, lot of color pens, LCD
2. Top priority for room availability during sessions
3. Sessions calendar to be finalized and communicated before hand
   
 
Infrastructure Requirement:
 
for each session: Presentation arrangements (LCD Projector), Flip charts (15 to 20), Flip chart holder,
White board and markers – Blue, Red, Green, Black at least 2 each, Lose blank A4 size sheets – around 25
 
 
"PMP, PgMP, PMI-RMP, PMI-SP, CAPM, PMBOK are registered marks of the Project Management Institute, Inc.".
 
   
   
Long Duration
   
  Successful implementation needs project / program management skills & competencies like …
• Ability to visualize and share the pictures of post-implementation benefits
• Urgency and drive for closure and reusable information generation
• Ability to influence stakeholders
• Ability to sense the commercial and business perspectives of a project

   
 
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